Revenue Per Employee Calculator
Measure revenue per employee and see how your crew's productivity stacks up against contractor benchmarks — a key efficiency metric that separates busy contractors from profitable ones.
Revenue Per Employee
Total revenue from all jobs over the last 12 months — use a full year to smooth seasonality.
Everyone on payroll in full-time equivalents — field crew, office, and yourself if salaried.
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Real-timeIn the healthy residential contractor range.
Efficient crews and steady referrals start with a business that's easy to find. We make sure homeowners in your area call you first.
How to use this calculator
How to Use This Tool
Enter your annual revenue
Total revenue from all jobs over the last 12 months. Use a full year to smooth out seasonal swings.
Enter your total employee count
Count everyone on the payroll — field crew, office, and yourself if you take a salary. Use full-time equivalents if you have part-timers (two half-timers = one FTE).
Read your revenue per employee
The calculator shows revenue per employee and places it against contractor benchmarks so you can see whether your crew is productive, stretched, or underutilized.
Interpret the benchmark
Below benchmark often means underutilized crew or underpricing. Above benchmark may mean you're stretched thin and at risk of quality issues. The goal is a sustainable number, not the highest possible.
The numbers behind your pricing
Revenue per employee is a blunt but powerful efficiency metric — it tells you how much revenue each person on your payroll generates on average. It's not a profit number (a high revenue-per-employee with thin margin can still lose money), but it's a fast way to spot whether your crew is productive, underutilized, or stretched to the breaking point. Contractors who track it catch problems long before they show up in the bank account.
The calculation is total annual revenue divided by total employee count (in full-time equivalents). The result is benchmarked against typical contractor ranges, which vary by trade — labor-intensive trades like landscaping and cleaning run lower per-employee numbers, while specialized trades like electrical and HVAC run higher. The benchmark is a sanity check, not a target; what matters is the trend in your own business over time.
A falling revenue-per-employee number usually means one of two things: you added crew faster than you added billable work, or your pricing hasn't kept up with wage increases. Both are fixable, but only if you're watching the number. A rising number is good up to a point — beyond it, you're likely overworking your crew and risking quality issues and turnover, which eventually crater revenue anyway.
Read this alongside the overhead rate and markup calculators. Revenue per employee tells you about productivity. Overhead rate tells you about cost structure. Margin tells you about pricing. Together they give you a complete picture of whether your business is efficient, profitable, and sustainable — or just busy. The contractors who grow without breaking are the ones who watch all three.
Frequently asked about this tool
What is a good revenue per employee for a contractor?
It varies by trade. Labor-intensive trades like landscaping often run $80k–$130k per employee; specialized trades like electrical and HVAC often run $150k–$250k+. The benchmark is a sanity check — the trend in your own business matters more than the absolute number.
Should I count myself as an employee?
Yes, if you take a salary or draw from the business. Count everyone on payroll in full-time equivalents. Excluding yourself inflates the number and hides the true productivity of the team.
Is revenue per employee the same as profit per employee?
No. Revenue per employee measures productivity, not profitability. A business can have high revenue per employee and still lose money if margins are thin. Always read it alongside margin and overhead.
Is anything I enter saved?
No. This calculator runs entirely in your browser. Your numbers are never sent to a server, stored, or associated with you in any way.
You can have the best pricing in town — but it means nothing if your phone isn't ringing.
High-margin quotes only put money in your pocket when homeowners call you in the first place. Elyptic Rise builds contractor websites and Google Maps setups that get you found first. Speak directly with Bryan, the owner.
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